Switching to a paperless office is a great way to save time, money, and space. You can easily update your office strategy and find out what is the best fax app for iPhone to make the transition as smooth and convenient as possible.
But now we will look at applications aimed at areas where paper still dominates. If you’re dealing with overflowing file cabinets, piles of receipts, or bulky planners, these solutions will transform your approach to work. Let’s dive in.
1. PandaDoc
PandaDoc is a powerful document automation tool designed to simplify the creation, delivery, and tracking of proposals. With PandaDoc, you can securely collect electronic signatures, eliminating the hassle of printing and scanning lengthy documents.
This tool is especially useful for businesses that frequently send out proposals. It allows for seamless integration with your CRM, enabling quick personalization — saving time and reducing common errors, like forgetting to update a client’s name on a proposal.
Pricing starts at $19 per month per user for the individual plan, while business plans begin at $49 per month per user.
2. FineReader
Tired of dealing with overflowing file cabinets? FineReader is the ultimate solution for digitizing physical documents. This powerful app transforms printed or handwritten materials into editable digital files in formats like Word, Excel, and PDF.
Not only does it help you declutter, but FineReader’s advanced image-to-text recognition lets you search documents by keywords in seconds. Need to extract data from tables? It seamlessly transfers information into spreadsheets with precision. It’s like having a commercial-grade scanner in the palm of your hand.

With subscription options ranging from free to $165, there’s a plan to suit every need.
And if faxing is still part of your workflow, FineReader pairs perfectly with online fax services. You can send a fax online and handle everything digitally — no outdated hardware required.
3. Asana
For businesses reluctant to part with whiteboards and oversized calendars, Asana offers an intuitive digital alternative. This project management tool enables teams to visualize their work with ease, allowing for layered calendar views and an at-a-glance understanding of tasks.
Asana is hard to beat when it comes to managing projects. The free version supports teams of up to 15 people, while Asana Premium costs $10.99 per user per month (billed annually). Business and enterprise options are available as well.
4. Woven
If you’re struggling to let go of your traditional day planner, Woven might be the solution you need. Woven is an advanced calendar app designed for busy professionals to simplify day-to-day scheduling. With features like reusable meeting templates and scheduling links, it makes coordinating meetings a breeze.
Woven also syncs with Google and G Suite calendars, with Office 365 compatibility on the way. Contact Woven directly for pricing details.
5. Box
Once you’ve scanned and digitized your documents, you’ll need a secure, efficient way to store and manage them. Enter Box — a cloud-based file management solution that makes collaboration, content sharing, and workflow management effortless.
Box is also compliant with major privacy laws, making it a reliable choice for businesses handling sensitive data. Plans range from $5 to $25 per user per month, with enterprise pricing available upon request.

6. IDrive
If you’re cautious about storing all your important files on your computer, IDrive offers a reliable cloud solution for extra peace of mind. It allows you to back up and restore essential data, including contacts, calendars, health records, photos, and more. With automatic updates enabled, you’ll never have to worry about forgetting to back up your files again. Additionally, IDrive lets you share files and folders, offering up to 5 GB of free storage to get you started.
Pricing for IDrive varies based on your storage needs. If you’d like to try it out, the entry-level IDrive Mini plan costs just $2.95 per year for a single user. For more advanced features, plans start at $69.65 annually.
7. Evernote Scannable
Evernote’s Scannable is a free app designed for iPad and iPhone that turns your device into a powerful scanner. Quickly capture and digitize contracts, receipts, business cards, or any document you need. The app allows you to save or share scanned documents instantly, making it an invaluable tool for staying organized.